The City of Allen started recruiting applicants for police chief and city clerk this month.
The city publicized the job vacancies on Facebook, seeking applicants for a part time police chief and a part time city clerk. City Commissioner Josh Kinzer reported that he received four applicants for police chief and 30 applicants for city clerk. He said the city will continue seeking applicants through the end of November.
The city has been operating without a clerk since about June, when former clerk Krystal Spurlock resigned, and former Police Chief Thomas Gearheart resigned in September, telling officials via letter, “Due to the current situation within the city government I do not feel association with the City of Allen is beneficial to me, or my reputation.” Gearheart is still waiting on a $150 reimbursement he paid for gasoline for the police vehicle while he was working in Allen, City Attorney Beth Shortridge told commission members this month.
During the meeting, commission members talked about the possibility of partnering with the Floyd County Sheriff’s Department to provide law enforcement services in Allen. Commissioner Elmer Parsons said Allen would give the department access to Allen City Hall if a contract is signed.
The commission voted to hire Gina Vaughn, manager of a gas station in New Allen, for $10 per hour to prepare the city’s financial paperwork for submission to the state.
Vaughn does not have an official title, and she will not be fulfilling city clerk duties. Officials reported she will work only in the evening hours and that her only job will be to get the city’s financial reports prepared to send to the Kentucky Department for Local Government.
In June, the State Auditor’s office informed the city that a new law requires the withholding of all state funds from cities that are not compliant with auditing requirements. State law requires Allen to submit an audit for ever odd-numbered year, but Allen has not submitted an audit since 2010, when it turned a 2008 audit over to the state.
The commission slashed the city’s budget after receiving that letter, allotting the city $81,000 in funds for the 2019-2020 fiscal year. Revenues and expenditures were budgeted at $178,700 in the proposed budget in May.
In response to an open records request earlier this year, the DLG reported that Allen must submit audits or financial statements for the 2016, 2017 and 2018 fiscal years and a uniform information financial report for the 2018 before it receives state funds.
During the meeting, the commission voted to retroactively allow Parsons to sign a contract to purchase 20 tons of salt from the Kentucky Transportation Cabinet. The contract was not available for review. He said the cost of the salt would depend on the amount used.
For the first time since 2015, the commission reviewed a financial report during the meeting.
The report, presented by Parsons, showed the city spent about $5,000 in September and $13,000 in October, with the largest expense being $11,750 to Traveler’s Insurance.
The city ended the month of October with $47,000 in the bank, Parsons reported.